Administrative Assistant for an Architectural firm located in Marlton, NJ. Duties include phone, shipping, typing, shop drawing logs, rfi construction logs and other general office duties. Knowledge of Microsoft Excel, Mircrosoft Word and Wordperfect a must. Interest in the architectural field is essential and knowledge of Autocad a help. Please fax resume to (610) 667-5666 or email @ info@garrisonarch.com.

Responsibilities include, but are not limited to the following:

1. Answer 5 line phone and transferring calls as needed. Screening calls to see if the person needs general information that you can provide. Taking an accurate message to include name of caller, company name and telephone number.

2. All shipping - UPS on-line shipping is our main courier service. If we have a person=s account number we use fed ex, airborne express, etc. per their account. This includes packaging whatever is being shipped. Sometimes rolls of drawings can weigh around 50 pounds or less. It is your responsibility to keep an inventory of shipping supplies.

3. Distributing faxes. It is important to pay attention to the fax cover sheet to see how many pages the fax is. Sending outgoing faxes.

4. Copying.

5. Typing of letters, meeting minutes, transmittals, etc. using Wordperfect 9 for Windows or Microsoft Word 2007. We save all of our information to a network.

6. Shop drawing, RFI and Change Order logs using excel spreadsheets.

7. General office duties including ordering and/or picking up supplies for the office.

8. Scan and file every fax and scan multiple documents for email attachments (Change Orders, Payments, Sketches, etc.).

9. Keeping an inventory of all projects that are Aout to bid@ and communicating with our Bala Cynwyd office about the inventory.

10. An interest in Cad drafting and the field of Architecture is essential. Some CAD experience is preferred.

11. Fill the Fax and copy machine with paper every night before leaving the office.

You will be working directly under the supervision of Sherri and Frank. Doctors and other personal appointments need to be made on the weekends or on your vacation / sick days. There are no smoke breaks. Lunch is 2 hour unpaid. Personal phone calls are limited to lunch time unless there is an emergency.

Communication and team work with Frank and Sherri is important so that the office is opened at all times.

Work hours are from 9:00 - 5:30 with 2 hour unpaid lunch.